Reference Requirement
Reference requirements are a common suitability criterion in Finnish public procurement. They require bidders to demonstrate relevant past experience by providing details of similar contracts or projects they have successfully completed. References help the contracting authority verify the bidder's capability.
Definition
A reference requirement is a suitability criterion that requires bidders to provide evidence of prior experience in delivering similar goods, services, or works. Contracting authorities typically require 2-5 references from the past 3-5 years, describing the nature and scope of the contract, the client, the contract value, and the performance period. References must be proportionate to the contract's nature and scale. The contracting authority may contact reference clients to verify the information. Reference requirements are regulated as part of the technical and professional ability criteria under Sections 85-86 of the Public Procurement Act (1397/2016).
Practical Example
A government agency procuring cybersecurity services requires bidders to provide at least three references of similar projects worth at least EUR 100,000 each from the past five years. One bidder provides references from private sector clients, which are equally valid as public sector references.
Common Mistake
Bidders sometimes provide vague or incomplete reference descriptions. Each reference should clearly describe the scope, deliverables, value, and relevance to the current procurement. Incomplete references may be deemed non-compliant.
Frequently Asked Questions
Can private sector references be used in public procurement?
Yes. Both public and private sector references are equally valid. The contracting authority cannot require that references come exclusively from the public sector, as this would be discriminatory.
How far back can references be required?
For services and goods, references can typically be required from the past three years. For works contracts, the reference period can extend to five years. Longer periods may be permitted if necessary to ensure sufficient competition.
Related Terms
Request for Proposals
Understand the request for proposals (tarjouspyyntö) in Finnish public procurement. Key document that defines requirements and evaluation criteria.
ESPD Form
Understand the European Single Procurement Document (ESPD) used in Finnish public procurement. A self-declaration form for qualification and exclusion.
Suitability Requirement
Understand suitability requirements (soveltuvuusvaatimukset) in Finnish public procurement. Minimum qualifications bidders must meet to participate.
Exclusion Ground
Understand exclusion grounds in Finnish public procurement. Mandatory and discretionary reasons for excluding a bidder from a procurement procedure.
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